Non-Mandatory Pre-Proposal Meeting

An OPTIONAL Pre-Proposal Meeting will be held Thursday, March 16 from 2:00-4:00 p.m. at the St. Vrain Community Hub (515 Coffman Street, Longmont), Room 112-N.

The meeting will be hybrid; representatives may attend in-person or virtually. Register for the meeting here to receive a virtual link.

1.Purpose/Background

The mission of the Boulder County Area Agency on Aging (BCAAA) is to deliver, fund, and advocate for services that promote well-being, independence, and dignity for older adults, people living with disabilities, caregivers, and veterans in Boulder County. BCAAA practices a strengths-based and solutions-focused philosophy toward strategic planning and service delivery, and encourages the same in our providers.

Boulder County Area Agency on Aging is seeking proposals from qualified organizations to provide Transportation Services funded by and in compliance with the Older Americans Act (OAA) and State Funding for Senior Services (SFSS), to eligible older adults 60 and older, and their caregivers in Boulder County.

2.Non-Mandatory Pre-Proposal Meeting

An OPTIONAL Pre-Proposal Meeting will be held Thursday, March 16 from 2:00-4:00 p.m. at the St. Vrain Community Hub (515 Coffman Street, Longmont), Room 112-N.

The meeting will be hybrid; representatives may attend in-person or virtually. Register for the meeting here to receive a virtual link.

3.Written Inquiries

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 5:00 p.m., March 17, 2023. A response from the county to all inquiries will be posted and sent via email no later than March 21, 2023.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.

4.Submittal Instructions

Submittals are accepted online at https://bouldercountyaaa.oaa-sys.com/rfp/public/ and are due no later than 2:00 p.m. Mountain Time on March 24, 2023. Instructions for navigating the online platform can be found within the site.

Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held.

The Board of County Commissioners reserves the right to reject any and all responses, to waive any informalities or irregularities therein, and to accept the proposal that, in the opinion of the Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.

Contractors and their employees, subcontractors, and agents must comply with all federal, state, and local laws, regulations, ordinances, orders, and codes, as well as Boulder County policies, guidelines, and protocols.

Americans with Disabilities Act (ADA): Americans with Disabilities Act: If you need special services provided for under the Americans with Disabilities Act (ADA), please contact the Boulder County ADA Coordinator or Human Resources office at (303) 441-3525 as soon as possible to allow sufficient time for service delivery ahead of applicable due dates.

RFP #7445-23

2023 RFP Online Instructions