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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation 36C25923Q0419 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 effective March 16, 2023. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 541350 Building Inspection Services, with a small business size standard of $11.5 million. This solicitation is 100% set-aside for SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (SDVOSBs).
The following is a list of the contract line item numbers, quantities and units of measure.

Base Year: June 01, 2023 May 31, 2024
CLIN

Description
Est. Qty
Unit
Unit Cost
Est. Total Cost
Supplies/Services
0001
Semi-Annual Inspections
49
EA
$ _________
$ _________
0002
Annual Inspections
49
EA
$ _________
$ ___________
0003
Full Load Inspections
0
EA
$ _________
$ _________

Estimated Total Cost for Base Year:
$ ____________

Option Year 1: June 01, 2024 May 31, 2025
CLIN

Description
Est. Qty
Unit
Unit Cost
Est. Total Cost
Supplies/Services
1001
Semi-Annual Inspections
49
EA
$ _________
$ _________
1002
Annual Inspections
49
EA
$ _________
$ ___________
1003
Full Load Inspections
12
EA
$ _________
$ _________

Estimated Total Cost for Option Year 1:
$ ____________
Option Year 2: June 01, 2025 May 31, 2026
CLIN

Description
Est. Qty
Unit
Unit Cost
Est. Total Cost
Supplies/Services
2001
Semi-Annual Inspections
49
EA
$ _________
$ _________
2002
Annual Inspections
49
EA
$ _________
$ ___________
2003
Full Load Inspections
13
EA
$ _________
$ _________

Estimated Total Cost for Option Year 2:
$ ____________

Option Year 3: June 01, 2026 May 31, 2027
CLIN

Description
Est. Qty
Unit
Unit Cost
Est. Total Cost
Supplies/Services
3001
Semi-Annual Inspections
49
EA
$ _________
$ _________
3002
Annual Inspections
49
EA
$ _________
$ ___________
3003
Full Load Inspections
12
EA
$ _________
$ _________

Estimated Total Cost for Option Year 3:
$ ____________

Option Year 4: June 01, 2027 May 31, 2028
CLIN

Description
Est. Qty
Unit
Unit Cost
Est. Total Cost
Supplies/Services
4001
Semi-Annual Inspections
49
EA
$ _________
$ _________
4002
Annual Inspections
49
EA
$ _________
$ ___________
4003
Full Load Inspections
12
EA
$ _________
$ _________

Estimated Total Cost for Option Year 4:
$ ____________
PRICE SUMMARY TOTALS
Estimated Total Cost

Base Year:
$_______________________
Option Year I:
$ ______________________
Option Year II:
$ ______________________
Option Year III:
$ ______________________
Option Year IV:
$ ______________________
Est. Grand Total (Base + all Option Years):
$ ______________________







Elevator Annual and Inspection
Statement of Work
Rocky Mountain Regional Veterans Affairs Medical Center
1700 N. Wheeling Street, Aurora, Colorado 80045

2.0 GENERAL
The contractor shall provide all personnel, supervision, professional expertise, vehicles, tools, materials, services, equipment and quality control to perform semi-annual, annual, and five-year load test elevator inspections for all elevators and dumbwaiters within the Rocky Mountain Regional VAMC and Fisher House. Elevators include thirty-seven (37) cable driven traction elevators, eleven (11) hydraulic piston elevators, and one (1) dumbwaiter. Contractor shall inspect the elevators and dumbwaiter in accordance with manufacturer, industry, and code requirements as listed in Section 2.1 Applicable Documents.

2.1 APPLICABLE DOCUMENTS
Contractor shall perform annual inspection on Rocky Mountain Regional VAMC elevators and dumbwaiter in accordance with the following codes (latest editions of each):
(1) American Society of Mechanical Engineers (ASME) A17.1, Safety Code for Elevators and Escalators
(2) ASME A17.2, Inspectors, Manual for Elevators and Escalators
(3) ASME A17.3, Safety Code for Existing Elevators and Escalators
(4) National Elevator Industry, Inc (NEII) Vertical Transportation Standards for Elevators, Escalators and Dumbwaiters
(5) National Fire Protection Association (NFPA) 70, National Electric Code.
(6) NFPA 72, Fire Alarms
(7) NFPA 101, Life Safety
(8) NFPA 70E, Personnel Protection

2.2 RESOURCES
The Government will not provide any resources for the fulfillment of the services required under this contract. The Contractor shall provide all labor, tools, parts, materials, transportation, and all necessary items to provide annual inspection services.

2.3 REQUIREMENTS
The Contractor shall provide one (1) Qualified Elevator Inspector (QEI) that is certified by a recognized agency and has current credentials and standings to provided inspection services for annual inspection of all elevators and dumbwaiter on the facility premises. The Contractor shall provide documentation to the Point of Contact (POC) satisfactory completion of all inspections within 5 business days of inspection.

3.0 INSPECTIONS
The Contractor shall execute all inspections with the assistance of an accompanying third-party elevator service and maintenance contractor in the presence of the POC, or designated VA representative. All inspections shall take place between the hours of 7:30AM and 4:00PM Monday through Friday, unless otherwise specified by the Contracting Officer, or POC. The POC and Contractor will coordinate scheduling of annual inspections. The Contractor shall not block corridor spaces, common areas, or walkways/hallways with equipment, supplies, or materials necessary for testing at any time.

4.0 CONTRACTOR SUBMITTALS:
The Contractor shall submit to the POC a copy of the inspector(s) QEI Certifications, the Contractor s site-specific safety plan (SSSP), and personal protective equipment (PPE). Contractor shall follow the safety guidelines set forth in the Elevator Industry- Field Employees Safety Handbook as the requirements relate to inspections. of these submittals shall be received before any invoice can be certified for payment.

5.0 CONTRACTOR DELIVERABLE:
A comprehensive report shall be provided for each elevator inspected by the Contractor. The Contractor shall submit two (2) copies of the annual inspection reports within 45 calendar days of completion of inspections.

6.0 BADGES AND PARKING
All Contractor personnel shall comply with VA ECHCS badging policy.
It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. The designated parking area will be specified by POC upon award of contract.

7.0 INSPECTOR QUALIFICATIONS
a. The Government reserves the right to accept or reject Contractor s staff for cause.
b. All inspectors shall hold current Qualified Elevator Industry Training Fund (QEITF) certification and membership.
c. The Contractor shall have a back-up inspector in the event the primary inspector is unable to perform his/her duties.
e. The Contractor shall ensure that their personnel and subcontractor personnel meet the privacy standards as set forth by HIPPA (Health Insurance Portability and Accountability Act of 1996) with respect to personal and confidential information that they may come upon, while inspecting the elevators.

8.0 Pre-Inspection Meeting
The Contractor and VA Facilities Management Service (FMS), represented by the POC, will hold a pre-inspection meeting to review contract requirements and expectations, address contractor questions, and execute a site walk of the elevator locations throughout the entire Rocky Mountain Regional VAMC.




The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023), applies to this acquisition with the following addendum:
FAR 52.204-7, System for Award Management (OCT 2018);
FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020);
FAR 52.216-1, Type of Contract (APR 1984): The government anticipates the awarding of a single firm-fixed price definitized contract to fulfill this requirement.

The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Contract award will be made based on the solicitation response that represents the best value to the Government using a Contracting Officer s Comparative Analysis. Since the Contracting Officer is considering price and other factors, the CO may award to other than the lowest-priced offer. The information below explains the evaluation approach:

The Contracting Officer will make a comparative analysis of all offers against the solicitation, using the following factors to decide which offer(s) represent the best value to the Government:

Factor 1: Technical Proposal
The offer shall be evaluated on the conformance to the requirements listed in the Statement of Work. The offeror shall submit a technical proposal, that describes the means and methods of successfully performing all work detailed in the SOW to include the personnel being proposed to perform the work. Any safety training or certifications for the services should be permitted with proposal.
Factor 2: Past Performance
Offeror shall provide no more than three references of relatively the same size and complexity. Include the following information for each contract: Name and address of contracting activity (company name), contract number, type of contract, total contract amount, and status, date of award and completion, description and location of contract work, list of major subcontractors if any, Contracting Officer or individual responsible for signing the contract, and their telephone and fax number, and the COR s/Administrator s name, telephone and fax numbers. Offerors may provide information on problems encountered on identified contracts and the offeror s corrective action. Searches in CPARS (Contractor Performance Assessment Reporting System), PPIRs (Past Performance Information Retrieval System), as well as Past Performance Questionnaires may be utilized.
Factor 3: SDVOSB/VOSB Status
Offeror shall identify themselves as a Service Disabled, Veteran Owned Small Business or Veteran Owned Small Business. All SDVOSB/VOSB businesses must have an active registration in the SBA certification database at https://veterans.certify.sba.gov/ under the NAICS code used for this solicitation at the time of award.

Factor 4: Price Offerors shall provide one copy of the fully completed Price Schedule in the format listed above. Proposed prices will be evaluated for reasonableness.

Technical and past performance factors when combined are more significant than price. Offers will be evaluated to determine which offer provides the best value to the Government, all factors considered.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)

A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) shall be submitted with the offer.

The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL PRODUCTS AND SERVICES (DEC 2022), applies to this acquisition, with the following addendum:
FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011);
FAR 52.204-13, System for Award Management Maintenance (OCT 2018);
FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020);
FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6Â months. The Contracting Officer may exercise the option by written notice to the Contractor within fifteen (15) days of the expiration date of the current contract period.
For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:
The evaluation will consider the possibility that the option can be exercised at any time, and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8. The `specified' rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause. (End of clause);
FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)
(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years. (End of Clause);
FAR 52.223-6 Drug-Free Workplace (MAY 2001);
FAR 52.228-5 Insurance Work On A Government Installation (JAN 1997);
CL 120 - Supplemental Insurance Requirements: In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:
(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.
(b) General Liability: $500,000.00 per occurrences.
(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.
(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause)

52.232-19 Availability Of Funds For The Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR. The Government s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023);
FAR 52.237-1, Site Visit (APR 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
FAR 52.237-2, Protection of government Buildings, Equipment, and Vegetation (APR 1984);
FAR 52.237-3, Continuity of Services (JAN 1991);
VAAR 852.203-70, Commercial Advertising (MAY 2008);
VAAR 852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran
Owned Small Businesses (JAN 2023) (DEVIATION);

VAAR 852.219-75, VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION);
(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that
(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]
(i) [x] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.
(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.
(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.
(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.
(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:
(i) Referral to the VA Suspension and Debarment Committee;
(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and
(iii) Prosecution for violating 18 U.S.C. 1001.
(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.
(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.
(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.
Certification:
I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].
Printed Name of Signee:Â ________________________________________
Printed Title of Signee:Â _________________________________________
Signature:Â ___________________________________________________
Date:Â _____________________
Company Name and Address:Â ______________________________________
________________________________________________________________
(End of Clause)
VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018);
VAAR, 852.270-1 Representatives of Contracting Officers (JAN 2008).
The clause at FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (MAR 2023) applies to this acquisition including the following clauses:
FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards (JUN 2020);
FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021);
FAR 52.219-28, Post-Award Small Business Program Rerepresentation (JUL 2013);
FAR 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020);
FAR 52.222-3, Convict Labor (JUNE 2003);
FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015);
FAR 52.222-26, Equal Opportunity (SEP 2016);
FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020);
FAR 52.222-50, Combating Trafficking in Persons (NOV 2021);
FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020);
FAR 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021);
FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018);
FAR 52.222-41 Service Contract Labor Standards (AUG 2018);
FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014);
FAR 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022);
FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

DEPARTMENT OF LABOR WAGE DETERMINATIONS: Department of Labor Wage Determinations 2015-5419 Revision Number 23 dated December 27, 2022 apply to this acquisition.

Quotes shall include the solicitation number (36C25923Q0419), the proposed unit price, the proposed extended price, any prompt payment discount terms, company name, the company point of contact, address, phone number, fax number, e-mail address, Tax Identification Number, DUNS number, and business size status.

The full text of a solicitation provision or contract clause may be accessed electronically at the address(es) below:
          http://www.acquisition.gov/far/index.html
          http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm
All information has been posted and there are no other documents available. Offers are to be received at the Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, CO 80111 ATTN: Noaa Lanotte, Contracting Specialist at Noaa.Lanotte@va.gov & NCO19Services1@va.gov and no later than 11:00 am. Mountain Time on Thursday May 11th, 2023. PROPOSALS SUBMITTED BY FASCIMILE (FAX MACHINE) WILL NOT BE ACCEPTED.

Any questions regarding this solicitation must be submitted in writing to the Contracting Specialist no later than 11:00 a.m. MT, Friday May 5th 2023.

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