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SOURCES SOUGHT NOTICE

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for hotel lodging services. This Sources Sought Notice is issued for information and planning purposes only to determine interest and capability of potential qualified sources. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided.

Responses shall be submitted to jacqueline.obryan@va.gov by 3:00 pm MST on Friday, December 22, 2023.

NCO 19 is seeking sources capable of providing lodging for standard stay and extended stay with a kitchenette off-site of any of four VA locations. Rooms are required for Veterans traveling long-distances for on-site appointments with the Eastern Colorado Healthcare System (ECHCS), and accommodations will be funded by ECHCS. The Government is considering a fixed priced, single or multiple award Indefinite Delivery Indefinite Quantity (IDIQ) for veteran hotel/lodging services for a period of one (1) base year with four (4) one (1) year options starting in February 2024.

ECHCS applicable Medical Center locations:

Rocky Mountain Regional Medical Center (RMR) at 1700 N. Wheeling St., Aurora, CO 80045,
PFC Floyd K. Lindstrom Department of Veterans Affairs Clinic at 3141 Centennial Blvd, Colorado Springs, CO 80907,
Garden of the Gods Clinic at 1365 Garden of the Gods Rd, Suite 105, Colorado Springs, CO 80907, and
Union Boulevard VA Clinic at 3920 N Union Blvd, Suite 100, Colorado Springs, CO 80907.

Contractor shall provide:

A minimum of three (3) hotels/lodgings for standard and/or extended stays at the Rocky Mountain Regional location.
Alternatively or additionally, a minimum of three (3) standard stay hotels/lodgings in Colorado Springs:
1 for the Centennial St location
1 for Garden of the Gods location
1 for Union Blvd location
At the RMR location, a minimum of five (5) standard stay and/or extended stay rooms per day are required to be reserved for VA veterans, two (2) of the five shall be American with Disabilities Act (ADA) compliant.
At the Colorado Springs locations, a minimum of eight (8) standard stay rooms per day are required to be reserved for VA veterans, three (3) of the eight shall be American with Disabilities Act (ADA) compliant.
Unreserved rooms shall be released back to the hotel at 5 p.m. daily. The VA shall not be obligated to pay for rooms that are released back to the hotel.

f. Hotel shall be within 10 miles of the Medical Center locations.

g. Rooms shall be available Sundays thru Saturdays.
h. Rooms should have at least one bed, two if a care giver needs to be accommodated.
i. Extended Stay rooms shall be fully furnished: Bed(s), Telephone, TV, Refrigerator, and Kitchenette.

Contractor Requirements/Responsibilities:

Shall be the single point of contact for issues/complaints for the hotel and the Medical Center.
Shall monitor hotels for compliance with all safety and health regulations, state and federal.

Shall provide a point of contact (POC) for contract management.

This is NOT a request for quotes. If you can fulfill this requirement, please reply with responses to all questions below.

Company Name and Address:
Point of Contact (POC)
Name:
Email Address:
Phone Number:
UEI Number:

Which services and locations can your agency provide? Mark all that apply.

[ ] RMR Standard Stay
[ ] RMR Extended Stay
[ ] COS Standard Stay

The anticipated North American Industry Classification System (NAICS) code is 721110 Hotels (except Casino Hotels) and Motels with a small business size standard of $40M. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program:

[ ] yes [ ] no - Small Business (SB)
[ ] yes [ ] no - HUBZone
[ ] yes [ ] no - Small Business 8(a)
[ ] yes [ ] no - Small Disadvantaged Business (SDB)
[ ] yes [ ] no - Women-Owned (WO) Small Business
[ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB)
[ ] yes [ ] no - Veteran Owned Small Business (VOSB)
[ ] yes [ ] no - Large Business
[ ] yes [ ] no - Other (please specify)

Please answer the following questions:

Can this be acquired from an existing contract such as FSS/GSA, NASA SEWP, etc.? If yes, indicated the contract number:

Note: Do not include Proprietary, classified, confidential, or sensitive information in responses.
In addition to providing the information requested above, responding companies are encouraged to include any relevant information (specifications, cut sheets, brochures, capability statement, past experience etc.) to confirm the company s ability to meet the requirements outlined in this request.

Responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract or agreement. This notice shall not be construed as a commitment by the Government to issue a solicitation, or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

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