1. Purpose/Background

Boulder County Housing Authority (BCHA) currently operates over 908 residential units at 61 properties. Fire suppression systems throughout the portfolio consist of alarms, sprinklers, and fire extinguishers. Fire alarm control panels (FACP’s) are currently installed in 10 of those properties, a total of 29 FACP’s among the buildings on those properties, and future properties in development may also have FACP’s. One property has a fire pump, and two properties have private fire hydrants.

For the properties that have domestic, irrigation, and/or fire line services, BCHA is seeking contractors to perform annual backflow preventor certifications.

For properties that have fire extinguishers, BCHA is seeking contractors to perform annual testing and inspection tags.

For the property that has a fire pump, BCHA is seeking a contractor to perform annual fire pump testing and monthly churn testing.

For the properties that have FACP’s, BCHA is seeking contractors to perform annual inspections, and monitor fire alarm control panels.

Locations are spread throughout Lafayette, Louisville, Gunbarrel, Niwot, Longmont, Lyons, and Nederland. Table A. Pricing Schedule, included in this SOQ, provides the particular addresses and which services are needed at the properties in BCHA’s portfolio.

Awarded vendors will be expected to enter into a continuing services contract with the county with the option to renew for four more one-year terms.

Specifications and a sample contract are attached.

2. Written Inquiries

All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m., June 16, 2023. A response from the county to all inquiries will be posted and sent via email no later than June 20, 2023.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.

3.Submittal Instructions

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on June 30, 2023. Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

Electronic Submittals must be received in the email box listed below. Submittals sent to any other box will NOT be forwarded or accepted. This email box is only accessed on the due date of your questions or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the sole responsibility of the proposer to ensure their documents are received before the deadline specified above. Boulder County does not accept responsibility under any circumstance for delayed or failed email or mailed submittals.

Email purchasing@bouldercounty.org ; identified as SOQ # 7472-23 in the subject line.

All SOQs must be received, and time and date recorded by authorized county staff by the above due date and time. Sole responsibility rests with the proposer to see that their SOQ response is received on time at the stated location(s). Any responses received after due date and time will be returned to the proposer.

The Board of County Commissioners reserves the right to reject any and all responses, to waive any informalities or irregularities therein, and to accept the proposal that, in the opinion of the Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.

Contractors and their employees, subcontractors, and agents must comply with all federal, state, and local laws, regulations, ordinances, orders, and codes, as well as Boulder County policies, guidelines, and protocols.

Americans with Disabilities Act (ADA): Americans with Disabilities Act: If you need special services provided for under the Americans with Disabilities Act (ADA), please contact the Boulder County ADA Coordinator or Human Resources office at (303) 441-3525 as soon as possible to allow sufficient time for service delivery ahead of applicable due dates.

SOQ #7472-23

Attachment A – Pricing Schedule

The attached addendum supersedes the original Information and Specifications
regarding SOQ # 7472-23 where it adds to, deletes from, clarifies or otherwise modifies.
All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing
purchasing@bouldercounty.org.

SOQ #7472-23 Addendum 1

The attached addendum supersedes the original Information and Specifications
regarding SOQ # 7472-23 where it adds to, deletes from, clarifies or otherwise modifies.
All other conditions and any previous addendums shall remain unchanged.

Please note: Due to COVID-19, BIDS will only be accepted electronically by emailing
purchasing@bouldercounty.org.

SOQ #7472-23 Addendum 2

Table A Pricing Schedule – revised 6-21-23