1.Purpose/Background

The Direct Cash Assistance to Families with Young Children Pilot Program is a project in which funds from Boulder County’s ARPA allocation will be administered to selected, eligible low-income families with children ages birth through three (3) years old monthly for a twenty-four-month period. As a population disparately impacted by the COVID-19 Pandemic, specifically those who live in lower income and vulnerable household, these funds have been modeled after the expanded Federal Child Tax Credit, and funding amounts will be $300 per month, per child ages birth through three years old.

Boulder County Department of Housing and Human Services (BCDHHS) anticipates distributing a total of $5,000,000 through monthly cash transfers from 2024-2026 to parents of approximately 725 children residing in Boulder County.

An evaluation and research provider will support the development of a comprehensive study design, evaluation plan, requisite data collection tool, analysis, reporting, and other required tasks to evaluate the program in alignment with the project expected outcomes. Generally, the evaluation and research provider will work under the supervision of BCDHHS staff to accomplish evaluation activities.

2.Written Inquiries

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. September 22, 2023. A response from the county to all inquiries will be posted and sent via email no later than September 26, 2023.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.

3.Submittal Instructions

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on October 24, 2023. Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

Electronic Submittals must be received in the email box listed below. Submittals sent to any other box will NOT be forwarded or accepted. This email box is only accessed on the due date of your questions or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the sole responsibility of the proposer to ensure their documents are received before the deadline specified above. Boulder County does not accept responsibility under any circumstance for delayed or failed email or mailed submittals.

Email purchasing@bouldercounty.org ; identified as RFP # 7511-23 in the subject line.

All RFPs must be received, and time and date recorded by authorized county staff by the above due date and time. Sole responsibility rests with the proposer to see that their RFP response is received on time at the stated location(s). Any responses received after due date and time will be returned to the proposer.

The Board of County Commissioners reserves the right to reject any and all responses, to waive any informalities or irregularities therein, and to accept the proposal that, in the opinion of the Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.

Contractors and their employees, subcontractors, and agents must comply with all federal, state, and local laws, regulations, ordinances, orders, and codes, as well as Boulder County policies, guidelines, and protocols.

Americans with Disabilities Act (ADA): If you need special services provided for under the Americans with Disabilities Act, contact the ADA Coordinator or the Human Resources office at (303) 441-3525 at least 48 hours before the scheduled event.

RFP #7511-23