Mandatory Pre-Proposal Meeting

A mandatory pre-bid job walk will be held on May 1, 2023, at 9:00 a.m. We will meet in the elevator lobby, just past security, of the Boulder County Justice Center, 1777 6th Street, Boulder, CO 80302. We will conduct building walkthroughs at any or all the buildings listed in Exhibit A, as requested by contractors. Include in the bid all considerations necessary to accomplish the work under existing conditions. Additional Charges will not be authorized due to the contractor’s failure to become familiar with the existing conditions.

If a representative from your company attended the mandatory pre-bid meeting for BID #7415-23 you are not required to attend this meeting.

Proposals from firms not represented and signed in at the mandatory, pre-proposal meeting, and site visit will not be accepted. Firms must stay for the entirety of the pre-proposal meeting to be eligible to submit a proposal.

Purpose/Background

Boulder County Public Works, Building Services Division, is seeking Bids from qualified vendors for Elevator Maintenance including all in attached Exhibit A – Elevator Schedule. The awarded Contracts will be generated for a term of one (1) year with the option to renew for four (4) additional years. Prices for services will be locked at amounts proposed and agreed to in said contracts for the term of the contracts.

Mandatory Pre-Proposal Meeting

A mandatory pre-bid job walk will be held on May 1, 2023, at 9:00 a.m. We will meet in the elevator lobby, just past security, of the Boulder County Justice Center, 1777 6th Street, Boulder, CO 80302. We will conduct building walkthroughs at any or all the buildings listed in Exhibit A, as requested by contractors. Include in the bid all considerations necessary to accomplish the work under existing conditions. Additional Charges will not be authorized due to the contractor’s failure to become familiar with the existing conditions.

If a representative from your company attended the mandatory pre-bid meeting for BID #7415-23 you are not required to attend this meeting.

Proposals from firms not represented and signed in at the mandatory, pre-proposal meeting, and site visit will not be accepted. Firms must stay for the entirety of the pre-proposal meeting to be eligible to submit a proposal.

Written Inquiries

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. May 2, 2023. A response from the county to all inquiries will be posted and sent via email no later than May 4, 2023.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.

Submittal Instructions

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on May 9, 2023. Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

RFP #7464-23