Summary

The Eagle County Clerk & Recorder's Office is soliciting proposals for a cloud hosted or on premise Recording Management Software solution and its required components and services for Eagle County, in the State of Colorado.

A county recording software system is a database for storing and managing various public documents like real property transfers and marriage licenses. It ensures legal clarity, transparency, and public access to these documents, which are vital for property ownership, legal proceedings, historical research, and government accountability.

The preferred solution will provide the primary features of integrated document recording and eRecording, Artificial Intelligence indexing and redaction, marriage and civil union registration and management, internet web browser access and subscription support, as well as robust inquiry, workflow, reporting, and integration abilities. The eRecording technology should be based on current Property Records Industry Association (PRIA) standards.

Proposal Timeline

RFP Issued: September 21, 2023

Question submission deadline: October 13, 2023

Answers to Questions posted: October 24, 2023

Fully completed proposal due: November 9, 2023

Vendor selection notification: January 2024

Important links
RFP For Recording Management Software
Recording Software RFP Proposal Spreadsheet

Question submission form

RFP submittal form