COVER PAGE – REQUEST FOR PROPOSALS

Sealed proposals (hard copy) for furnishing the following to the City of Cortez, Colorado, must be received at the Office of General Services Director, Cortez, 110 West Progress Circle, Cortez, Colorado, 81321, until 3:00 p.m. MST, Friday, November 17, 2023. Hard copy submission will require TWO (2) complete print-outs of the proposal.

Digital or electronically-transmitted proposals must be received at https://www.bidnetdirect.com/colorado/city-of-cortez by 3:00 pm, MST, Friday, November 17, 2023.

BID ITEM: CORTEZ SAFE ROADS ACTION PLANNING PROJECT

Traffic-Data Collector System per 2023 USDOT Safe Roads for All Grant

See attached terms and template.

Proposals may be submitted electronically or in writing and signed by the bidder or their deputized agent. Proposals shall be submitted in sealed envelopes and marked on the outside with “Safe Roads Project Proposal/Data Collector” along with the bidder’s name. Electronic/digital proposals shall be submitted only through the Rocky Mountain E-Purchasing System [BidNet Direct] at the above-listed URL. The deadline for either format is 3:00 p.m. MST, Friday, November 17, 2023. If you need assistance with BidNet registration or proposal-uploading, please call BidNet’s vendor support at 800-835-4603, ext. 2, or email support@bidnet.com For security reasons, you must enable JavaScript to view this E-mail address. . No late proposals are considered.

The City of Cortez reserves the right to waive any formality or informality in the process of awarding a bid. The City of Cortez reserves the right to accept any bid, in whole or in part, and to reject any or all bids if it be deemed in the best interest of the City to do so.

Request for Proposal (RFP): Traffic Data Collector

Cortez Safe Roads Project

Cortez, Colorado

Overview & Purpose:

The City of Cortez in southwest Colorado is the governing seat of Montezuma County, which serves more than 26,000 residents regionally as well as the traffic exchange for 4 states (Colorado, Utah, New Mexico, and Arizona). Three highways intersect our municipality (USH 160, USR 491, CSH 145), and safety concerns have grown dramatically as infrastructure has eroded or not been amplified over time. To undertake traffic analyses and planning that lead to remedies and design improvements, the City is seeking a traffic-data collection utility or digital platform that can deliver reliable statistics and diagnoses of multimodal travel in our jurisdiction. This planning effort is supported by a Safe Streets & Roads for All (SS4A) grant, awarded by the U.S. Department of Transportation.

The Safety Action Plan (SAP) that is produced by the project will directly support applications for subsequent SS4A capital construction, so the information generated should preferably reflect industry indicators or categories identified in USDOT Complete Streets policy and the NRSS Safe Systems Approach . In this respect the contractor will work closely with the independent consultant in this project who is synthesizing information and drafting the SAP, as well as project staff who will be engaging in public dialogue about safety targets.

Specific measurements sought (per 24-hr+ sampling periods) are:

• Road volume counts (multimodal distinct: car, truck, bicycle, pedestrian)
• Speed and trajectory/turn patterns for all modes
• Travel times for designated routes plus rush-hour congestion calculations
• Estimating 15-20 sites for direct data collection:
  1. Volume tallies/behaviors of consumer vehicle, commercial vehicle, bicycle, and pedestrian movements
  2. Trajectory/turn patterns
  3. Crosswalk performance
  4. Hard stops and/or Near-misses
• Instant traffic monitoring plus customized aggregation
• Predictive diagnoses of safety hotspots, pedestrian hazards, and/or congestion scenarios

Equipment and system should be deployed/active for the span of at least one (1) year to ensure fullness of the raw-data spectrum and account for seasonal variables. The system should also aid study of how different traffic media and users relate to the context and each other (e.g., sidewalks, bicycle lanes, public transit stops, streetscape treatments, etc.), especially in terms of safety risk.

Additional or auxiliary resources via the platform which can enhance this data spectrum remain of interest. Alternate utilities a proposer deems necessary to support competent safety analysis should be itemized. The SAP’s comprehensive view of municipal safety will ultimately align diverse insights to verify and justify capital interventions and other improvements.

Vendor’s Role and Scope of Service:

The City of Cortez expects to contract with a selected Traffic-Data Collection vendor to provide evidential data and other analytics to the City respecting its traffic density and congestion, safety risks, injury/fatality prognoses, etc. Data collection is intended to begin by January 2024 and span through January 2025, although comprehensive field assemblages may be periodic rather than incessant. Any technical issues or questions from City personnel about collected data, accuracy, presentation, etc., are expected to be managed by the vendor. Prior safety studies/analyses related to the target area will be made available by the city, if needed, to help distinguish new prerogatives and dimensions of traffic data desired. Payment schedules are negotiable per the vendor’s normal protocols.

Proposal submission:

Proposers may request clarifications to this RFP up to 3 days prior to the submission deadline: emailing care of Scott Baker, Cortez Grants Administrator, at sbaker@cortezco.gov For security reasons, you must enable JavaScript to view this E-mail address. . Responses return within 24 hours. Whether submitted via hard copy or electronically, the proposal deadline applies to all forms of submittal.

Proposal contents should include: cover letter, qualifications & references, project organization and task approach, estimated calendar, budget table (budget should not exceed your firm’s standard contract fees). For digital transmission, proposals should utilize PDF format. Please identify any specific portions that contain trade secrets, privileged information, confidential commercial, financial, geological, or geophysical data, including any social security numbers, which you want the City to keep confidential and not subject to public disclosure. Requests that the City deny public disclosure of an entire proposal or a substantial portion of a proposal will be denied.

Proposals submitted electronically must be received via the Rocky Mountain E-Purchasing
System [BidNet Direct] at https://www.bidnetdirect.com/colorado/city-of-cortez by 3:00 pm, MST, Friday, November 17, 2023.

Hard-copy proposals by mail should be sealed, marked with the applicant’s name/address, and delivered to the Office of General Services, City of Cortez/Safe Roads Project Proposal, 110 West Progress Circle, Cortez, CO, 81321, by 3:00 pm, MST, Friday, November 17, 2023.

Information provided in response to this RFP will be held in confidence and will not be revealed or discussed with competitors prior to award of Contract. However, one copy of each proposal submitted shall be retained for the official files of the Grants Department and may become public record after award of the Contract. Fee schedules submitted but not contracted by the City do not become a public record and shall only be retained for official files.

Selection of proposal will be made by November 27, 2023. Selected vendor will be subject to additional form & document assurances during the contracting process.

The City of Cortez will not pay costs incurred by any application associated with this RFP. The City of Cortez reserves the right to cancel this RFP process at its discretion. All proposals submitted in response to this RFP shall be considered public information per terms outlined above.