The City of Commerce City (“City”) is soliciting proposals from qualified vendors (“Respondents”) to replace the current Commerce City Point of Sale (POS) system used in the Bison Grill restaurant for the purpose of modernizing the customer and staff experience as described in this Request for Proposals (“RFP”). The selected Respondent is expected to be an experienced company that can accomplish all the functionality identified in this RFP, as more fully detailed in the Scope of Services section of this RFP (“Services”). The experienced company should have a team of experts who understand local government, restaurant services, multi-use food ordering, restaurant management and money collection needs in order to help us achieve our vision.

This RFP provides a general description of services anticipated, submittal requirements, outlines selection criteria and the selection process. A response to this RFP (“Proposal”) should serve as a complete approach to providing the services. Joint submittals are encouraged to ensure the ability to provide all services requested in this scope. Any proposed subvendors/team members must be identified and their roles clearly defined in the Proposal.

The City intends to execute a contract with an anticipated notice to proceed date of Nov. 1, 2023 with the selected Respondent (“Consultant”) on a non-exclusive basis for a term that encompasses the length of time the Services are anticipated to require, subject to annual appropriation. Any selected Respondent will be expected to enter into a Professional Services Agreement (Attachment A) with the City consistent with the terms of this RFP.

Submission requirements and deadlines are detailed in Section 6 of this RFP:

• Questions regarding RFP requirements must be received by Yvonne Stephens, IT Project Manager in writing at ystephens@c3gov.com by 5:00 PM MT on Thursday, November 02, 2023.
• Proposals must be received by 5:00 p.m. MT, on Wednesday, November 15, 2023.

The City reserves the right to modify this RFP or the selection process, to cancel this RFP, to reject or accept any Proposal, and to waive any informalities or irregularities in any Proposal, without liability, at any time.

Associated Documents
Requests for Proposals for Bison Grill Restaurant Point of Sale System